As much as 70% of your corporate information and memory is in an electronic format.

The benefits of implementing an email archiving solution within your organization, goes beyond just trying to comply with the new regulations, coming from SEC, NASD, HIPPA, Sarbanes-Oxley, to name a few. It also helps organizations have better control over their corporate information, ensuring business survival and continuity.

Being able to comply with the new regulations is very important, for all organizations. In 2002, SEC fined organizations a whopping total of $8.25 million. It is said that nearly 50% of organizations have had an e-discovery request in the past 12 months. Email is no longer just a convenient business communication tool. Email content is often the repository for important corporate information and all forms of communication is now considered business records and are expected to be available, when asked for.

There are many other benefits to a comprehensive email archiving solution. It is important to understand that ‘storing’ messages isn’t considered ‘archiving’ messages. Storing messages may miss some very important regulatory requirements, such as; ensuring that all records are archived with complete information, including BCC and aliases, and that no spoilage is possible.

The freeGuard Capture 750 is an all encompassing archiving solution. Having one device manage your archiving requirements will help you with cost savings, provide you with one point of control with amalgamated reporting, and a simplified approach to management of your corporate information. It helps organizations with:

• Email Management. Easily manage the retention and retrieval of electronic records
• Compliance. Meet and comply with governmental regulations
• e-Discovery. Efficiently and quickly support file discovery for litigation
• Content Management. Improve file storage management

Implementing an archiving solution may not seem critical, but compared to the Risk Of Imprisonment, it could be!

Ease of use is another factor that needs to be considered when implementing an information storage/archiving solution. freeGuard Capture 750 is specifically designed with small/medium business in mind, this means it is easy to use and does not require an IT department to support it. Here is a screen shot of how easy it is to retrieve information from the appliance, in this instance, the appliance is showing an IM conversation:

The appliance can capture any type of data stream traversing through it as the following screen shot depicts:

You trust your users, but you need to verify if confidential intellectual property is leaking out to your competitors!